School Census - Summer 2019

Preparing for Census Day

We advise schools to complete a Dry-Run of your Census prior to Census Day. This will help highlight any issues with the data so these can be resolved in advance.

Census Day - Maintained Schools

All files from Maintained schools should be sent to Management Information through the secure method of Perspective Lite by Friday 17 May 2019. If you think you will have difficulties in meeting this timescale then please contact us at MIDataCollection@kent.gov.uk.

Census Day - Academies and Free Schools

All files from Academies and Free Schools must be sent directly to the DfE through the web-based system called COLLECT. Guidance on how to use COLLECT and various reports can be found on the DfE website.

What’s collected in the Summer Census

Our School Census page has guidance on what is collected in the return, how to send your file to Management Information and other useful documents to help you complete your statutory return. Please read this information so that you are ready to fulfil your statutory obligation on census day.

Query Notes

You will need to send us any explanations for the queries in your census return so that we can add them to the file on the DfE website. Please send them to MIDataCollection@kent.gov.uk as we cannot see the notes that you enter in the authorisation box in SIMS.

Reduced Timetable

KCC are required to maintain a central record of all pupils not accessing a full-time education in the usual way, and schools have a responsibility to record and submit that information so that it can be monitored centrally. You should already be recording this information through the online form so that
KCC can monitor the information in schools. Part of this monitoring is to record those schools that do not have reduced timetable information at census time for the current census term.

In order to collect this information, we will send an email during census week asking that if you have a nil return for the current school term. Please reply to the email stating your DfE number and “NIL RETURN”. If you do not have a Nil Return for the current term, then you should record the
information on the online form as soon as you have the information.

For further information on Census, please see our School Census page. The Reduced Timetable page may also be of help .

Thank you in advance for your help with this statutory return.

Contact Details

Management Information
Email: MIDataCollection@kent.gov.uk