SIMS information

FMS6 healthcheck
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It is essential that the information held on FMS6 is correct. The healthcheck document has been produced to enable schools to follow a step by step guide to ensure the ongoing accuracy of the system and is included in the Core Financial Package.

SIMS procedure notes
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SIMS FMS6 procedure notes are designed to explain current system and/or accounting issues that require specific routines or set-up on SIMS FMS6. They include step-by-step FMS6 procedures, where needed. All procedure notes are updated (or removed from the list) where circumstances have changed.

Who they are for

SIMS FMS6 procedure notes are written for schools who purchase a Core Financial Support Package. They are written for all levels of financial and/or FMS6 experience and can be used in a number of ways, for example:

  • Experienced FMS6 users may find that all they need is a prompt of the checks that are needed.
  • Intermediate FMS6 users may be interested to extend their knowledge of how and why FMS6 records transactions. Full explanations are given wherever possible.
  • Novice FMS6 users may need step-by-step FMS6 instructions - these are provided for all routines.

Consistent financial reporting codes guidance
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Schools purchasing a core financial package can obtain procedure notes from Schools Financial Services on 03301 65 10 01.

  • 5. Emailing or exporting SIMS reports
  • 6. Corporate (purchase) cards
  • 7. Transfer of deficit rollovers
  • 9. Devolved formula capital
  • 11c. Adding new ledger dodes to the KCC reconciliation report
  • 12b. Adding new ledger codes to the KCC income or expenditure report
  • 16. To add ledger code 'ROVERDEF - 62'
  • 17. To add ledger code 'ROVERDEF - 01'
  • 18. To add ledger dode 'UNADEF - 01'
  • 19. To add control code 'PAYCO'
  • 20. Advance salary payments
  • 23. To add ledger code 'UNADEF - 62'
  • 33. Extended school activity codes
  • 35. Adding a new bank account

The following procedures up to number 41 are for voluntary aided schools only:

  • A. Accounting for voluntary aided capital - overview
  • B. The formula capital bank account - controls
  • 35a. Adding a new bank account for voluntary aided schools
  • 36. Users of formula capital bank accounts not linked to FMS6 year end
  • 37. To add ledger code 'ROVER 63'
  • 38. Voluntary aided capital funds
  • 39. KCC income and expenditure report for voluntary aided schools
  • 41. Reconciliation report for voluntary aided schools
  • 42. VAT automation for FMS6 schools (revised August 2014)
  • 43. VAT returns - VAT tolerances correction
  • 44. To add signature and date fields to existing reconciliation report
  • 45. Writing off historic VAT balances
  • 46. ProForma invoices
  • 48. To change default VAT codes on ledger codes
  • 49. Adding a new VAT code (15%)
  • 50. Edit the description of code 'YECREDIT' and add ledger code 'YECAPCRE'
  • 51. Printing the VAT short summary report and reconciling VAT control codes
  • 55. VAT indicators on cash book journals
  • 56. To change default VAT codes on delegated budget income codes
  • 57. New VAT ledger codes for EU acquisitions and despatches services only
  • 58. To change default VAT codes on rollover (ROVER) codes
  • 59. Edit the description of code 'YEDEBTOR' and add ledger code 'YECAPDEB'
  • 60. Manual journal processing of recurring payments
  • 61. Standard VAT rate change - adding new VAT ledger codes (20%)
  • 62. To change the description of ledger codes for CFR changes
  • 63. Tidy up of FMS6 structure and KCC user defined reports
  • 64. Cashback scheme
  • 65. Cycle to work scheme
  • 66. London games funding
  • 67. Adding ledger code 'I18'
  • 68. Year 7 catch up 14 February 2013
  • 69. Year end income prepayments
  • 70. Year end expenditure prepayments
  • 71. STLS funding
  • 73. Exporting the FMS6 CEA
  • 76. Exporting and importing user defined reports