Schools workforce census information for academies

The submission of the Schools workforce census is a statutory requirement on Academies as stated by sections 113 and 114 of the Education Act 2005.

Academies are responsible for providing the Department for Education with good quality data, which includes all the required information stated in the DfE's Guide for School Employed Staff

You must make sure that your file is submitted to the DfE through their portal called COLLECT and Collect Guides are available on their website.

If your school is changing to academy status before the November census date, you will need to make sure that you will be able to load and check your census in COLLECT.

Academies do not submit their school workforce census to Management Information and we do not require a copy of your SWC xml file.

The DfE expect no errors in the School workforce census file so these must be checked and authorised by the responsible officer at the academy. COLLECT will only accept a file in .xml format and any other format must be converted to .xml.

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